Ever heard a friend or a colleague complain “I am too busy”? The truth is: No one is THAT busy. They are just taking on too many tasks and are out of focus. Learn how to balance your multitasking job while retaining your focus on every minute.
Avoid the “Meeting” Plague
No one can deny that meetings are a great tool for connecting with your colleagues and clients and keeping up to date with what is happening around you. But not all meetings are created equal, some meetings can be a waste of time and energy. If a co-worker from the same department is attending a meeting, it is perfectly fine to skip it and ask him/her to update your afterwards.
Kill Your Phone’s Wi-Fi
Once you step into the office, turn your phone’s Wi-Fi off. That means no Whatsapp, Facebook Messenger and other chatting and social networks that may distract you during the work day.
Just to be Safe, Turn Your Phone’s Notifications on Silent as well….
Help Others be Productive
That means, don’t be a bottleneck. Your most important tasks are the ones that are stopping your co-workers from doing their jobs. Be an active team player.
Take an Early Start Three Days a Week
Go to the office early, or take an early cup of coffee at your favorite place in the morning. This helps you outline your day and your week. You need to learn how to prioritize your tasks and clean up your to do list.
The Reporting Hour
Try to allocate your last hour of the day to reporting. Write down what was accomplished and what needs to be done. Even if you are not reporting to anyone or if those reports aren’t required by your manager, it is always good to be on track.
Whether it is sunny or raining, take a small five minute break and go for a walk around the office or just stand outside in fresh air. This helps you clear your thoughts and re-energize before continuing the rest of the day.
Don’t Respond as you Go
You may think it is very professional to answer each and every email as it comes. That is not true. Responding to emails as they come will distract you from the task at hand. Instead, schedule a time for answering your emails, preferably towards the end of the day. Don’t start your day with replying to emails as it might change your priorities and damage your task deliverables.
Meditate and Pray
Take a few minutes every a couple of hour to either pray or meditate will keep your spirit high and your focus strong. It also allows you time to catch your breath and not feel overwhelmed.
If it is Urgent; Texts and IMs are better
Ask for an internal Instant Messaging system to be applied within your company. Those systems work better in communicating urgent requests and questions between team members instead of emails that we agreed you won’t be answering on the spot.
Schedule a “Me Day” once every month or so. Why? Because too much work and too much focus can cause what we call “burnout”; that is when you feel you have no creative energy and the lack of desire to even get dressed for work. Use that day wisely, do something you love, how about walking aimlessly or a day of sightseeing?
Do you feel your work is leaving you without focus or slightly blue? It is time to focus better with Jobzella’s recommendations. Tell us how you keep your focus sharp in your busy working life, you can find Jobzella on Facebook and Twitter.